Terms and Conditions
All students must be in possession of a signed U.K. Provisional Driving Licence for Group ´B´ Cars on commencement of the training.
• INSURANCE: All fees include student cover whilst driving the School vehicle, (provided the student is licensed to drive) and is accompanied by, or under the direction of a Driver Vehicle Standards Agency A.D.I / P.D.I (Car) or on a Driving Test with an approved DVSA Examiner(s).
• CANCELLATIONS: All lessons must be prepaid in advance. The School requires a minimum of 24 hours notice if students wish to cancel or rearrange a scheduled hourly lesson. No shows will be charged at the full lesson price. A minimum of 7 days notice is required if students wish to cancel an semi-intensive driving course. the School reserve the right to charge the full lesson/course fee if the above periods of notice are not given and if the cancellation will result in loss of earnings.(Excluding illness and/or other mitigating circumstances).
• PAYMENTS: We accept payment by Cash, Credit/Debit cards or bank transfer. We do not accept Cheques. Advance payment lessons are accepted on the understanding that no refunds will be given. Intensive driving courses are subject to a minimum booking deposit.
Any pre paid lessons/hours MUST be used within 3 months from date of purchase. Any outstanding lessons/hours will NOT be rolled over. All Gift Vouchers are valid for 3 months from date of purchase.
• APPOINTMENTS: While every care will be taken to ensure Students receive training at the requested time, all bookings are made on the understanding that the School is not responsible for the postponement of training due to exceptional traffic conditions, adverse weather, mechanical breakdown of equipment or any other cause outside of our control. If, in the view of the Instructor, the student is unfit to carry out the lesson safely; due to self-induced circumstances (e.g. Alcohol, Drugs or lack of sleep)a cancellation charge will apply.Any Cancellations must be given by phone or via Text Message.
• COURSEWORK PAPERS ETC: All question papers, handouts, books, C.D. ROMs and relevant materials remain the property of the School.(If not returned on request a fee will be charged). Driving courses/lessons may involve working breaks away from the tuition vehicle,(to discuss progress look at lesson plans etc).
• THE DRIVING TEST: The school reserves the right to withhold the training vehicle if, in the Instructors opinion; the student has not reached the required standard. The student will be expected to pass at least one mock test before being allowed to use the school car for the DVSA test. The school cannot be held responsible for test appointments being postponed or cancelled by the DVSA. Furthermore, we are not responsible for any failure of light bulbs, etc. before or during the DVSA test. All bulbs/lights, etc. will be checked with the candidate at the test centre prior to the DVSA test.
• PERSONAL PROPERTY: The School accepts no liability for personal property that is left in any training vehicle.
• MOBILE PHONES: All students should ensure that mobile phones are switched off, prior to entering the tuition vehicle, for safety reasons. Instructor´s will not use a mobile phone whilst the vehicle is moving on a driving lesson!
DPO contact
Data Protection Officer : Dave Hill
Contact : 07852 320 414
Nature of Data Held
In order to respond to enquiries from this site, we ask for your name plus email address and / or phone number. This gives us the opportunity to personalise your reply and contact you using your prefered contact method.
This information is kept solely for the purpose of answering your original enquiry. Once the enquiry has been satisfactorily dealt with, your personal data are deleted permanently from the online database.
If we are unable to contact you and your enquiry remains incomplete for 180 days, the information is deleted, regardless of there having been no satisfactory conclusion to the enquiry.
Additional Data Held for Pupils
In order to book your driving test, it is necessary to retain your driving licence number. This, along with any other contact data that you have provided will be deleted on successful completion of your driving test or at the end of our specified data retention period.
Successful Candidate Photographs
When candidates pass their driving test, they will be asked for a photograph for promotional purposes. If verbal or written permission is given, the image will be displayed on our web site and in other promotional material until such permission is withdrawn.
Data held relating to customers
Contact information is held for the purpose of:
• Responding to your enquiry
• Estimating costs
• Reminding of lessons
• Advising of any changes or cancellations
• Informing of test dates etc.
Consent
Making the reasonable assumption that having asked a question via our web site enquiry page, that you are entitled to and expect an answer, we claim your consent to reply by your chosen means, e.g. email or phone. Once your enquiry has been dealt with, we assume no further consent to use your personal data, which are then removed from the online database.
Invoice details will be retained in accordance with our legal obligation in respect of tax regulations.
Scope
This section defines the policy for managing data throughout Dave Hill of Hills Driver Training Ltd (hills-driving.co.uk web site), hosted on a dedicated server located in the data centre belonging to Names Co Ltd.
Risks
Data held by the organisation for the purposes of carrying on its day to day business may be at risk of leakage or loss through the following means:
• Data Theft through hacking (Cyber Crime)
• Data Theft from the Cloud
• Data Theft through embezzlement
• Data Theft through hardware loss
• Fire
• Flood
• Physical damage to equipment
• End of equipment life risks
General Considerations
In order to minimise risks, the number of copies of data held is minimised, commensurate with protection against data loss. In this case, this means that no portable device is ever used as a data repository. All data relating to customers, prospects and enquirers is held on one of the dedicated web servers in the Names Co data centre. For day to day use, this is accessed via a single account that does not have root privileges. Only one person has the login credentials for this account. Only one person has login credentials for the root account on any of our servers.
Our database is held on servers used are all protected by firewalls, and all security patches or updates are applied as soon as they become available by the one person responsible for security.
Data Theft Through Hacking
All personally identifiable data is held on a dedicated web server located in the UK and maintained by Names Co. This is protected by a firewall which is updated regularly.
Access to the database that holds such data is also restricted by a separate login with different credentials to the root user, connection being made via https web pages. See General Considerations for the policy regarding password generation, which is applied to all systems used by Dave Hill of Hills Driver Training Ltd, both on line and internally.
For disaster recovery purposes, the contents of the web server are backed up to a NAS unit in the main office. The backup is a snapshot of only the latest data and only the most recent backup file is retained in between weekly backup sessions, so that no obsolete data can be accessed or restored once removed from the main database (allowing a week of latency added to our regular data review cycle, as laid out in our Data Retention Term document).
Data access for employees is granted at a level where they can carry out the necessary procedures for their work through https web pages. These pages do not allow download of the database contents and nobody other than the responsible person has access to the database as root user.
Data Theft Through Equipment Loss
To prevent loss of data with equipment, no unlocked device that is used outside the office carries any sensitive data relating to the business or to the people that it deals with.
Damaged and End of Life Equipment
In the event of damage to equipment rendering it no longer serviceable, the hard drive will be removed and physically destroyed before disposal of the remaining hardware.
Where equipment has reached the end of its service life and is to be sold as used, the internal hard drive will either be replaced or completely erased and the OS replaced before sale.
Data Access Policy
Under the provision of the General Data Protection Regulation, you have the right to request to view, or have removed any data held relating to you as a natural person.
This can be requested direct to the DPO.
Right to be Forgotten Policy
Under the provisions of the General Data Protection Regulation, you have the right for all data held relating to yourself to be completely and permanently erased.
Note : Removal of all data may impact on our ability to provide a service to you.
The Regulation also provides for this information being removed from all backup copies and other repositories in the organisation. To ensure that this requirement is followed, Dave Hill of Hills Driver Training Ltd adopts the following practices:
• Only one copy of the database exists for each day over the past 7 days. This is held on a remote server in a secure data centre
• For disaster recovery
• The backup is a snapshot of the most recent data for each day of the week.
• Every week that backup file is overwritten with the latest data
• In case of a backup being restored, the responsible individual is required to manually reconcile any RTBF requests that may have been overridden by the restoration
Please note that the database is backed up daily with each days backup held for one week so there will be a latency of seven days between removal from the active database and removal from all backup copies.
Data Retention Policy
Your data is held until satisfactory conclusion of your enquiry or until you are no longer using our services.
Automated Processes
Enquiry info is held in the database for no more than 3 days. This is to ensure we can respond to them even if there is an issue with email delivery. No automated processing of data is carried out on the database holding your information, other than a regular check for expired data. To ensure compliance with our policies, every day, the database is queried for entries that are greater in age than the number of days laid out in our Data Retention Terms Policy.
If found, the record and all associated data are automatically deleted from the active database. The active database is backed up daily, overwriting the previous copy from the same day the week before, so there will be a latency between deleting from the active database and the backup version. This will mean a possible delay of a maximum of seven days before final eradication of over-age data.
